Senior Officer - Administration

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Date: 3 May 2024

Location: Ludhiana, PB, IN, 141015

Company: RPG Group

About RPG Enterprises: 

Mumbai head-quartered RPG Enterprises is one of India's largest industrial conglomerates. With over 15 companies in its fold, the group has a strong presence across core business sectors such as Infrastructure, Tyres, IT, Healthcare, Energy and Plantation to name a few. Established in 1979, RPG Enterprises is one of India’s fastest growing business groups with a turnover of $4 billion. 

 

About KEC International: 

KEC International Limited, headquartered in Mumbai, India, is the flagship company of the RPG Group. A USD 2.1 billion Engineering, Procurement, and Construction (EPC) major, we deliver projects in key infrastructure sectors such as Power Transmission & Distribution, Railways, Civil, Urban Infrastructure, Solar, Smart Infrastructure, Oil & Gas Pipelines, and Cables. 

Our robust and integrated capabilities span the entire EPC value chain from ‘concept to commissioning’. We have successfully executed complex projects across some of the world’s most difficult terrains and conditions, aided by robust engineering, procurement, execution and project management capabilities. We have vast manufacturing footprint extending across India, Dubai, Brazil and Mexico. Our global presence has enabled a robust and agile supply chain that extends across six continents in over 105 countries. 

For over 75 years, we have prided ourselves for our unmatched expertise in EPC, backed by a strong customer-centric approach, quest for world-class quality, and ‘safety-first’ attitude. Integrity in our actions and respect for people, environment and our stakeholders are the cornerstones of our corporate responsibility. Empowered by a mindset driven to outperform and excel, we build infrastructure for the world of tomorrow. 

About Civil & Urban Infrastructure Business: 

KEC’s Civil business focuses on the construction of factories, warehouses, residential buildings, railway stations, metros, and sewage & water treatment plants, and comprises of four verticals –  

A. Infrastructure & Heavy Civil (Metro & Water Projects),  
B. Industrial & Hydrocarbon (Factories) ,  
C. Residential & Public Spaces (Buildings, Commercial Spaces),  
D. Defence (Civil projects in Defence sector).  

We provide professional EPC services in an area dominated either by small unorganized players or by very few large companies. With extensive Civil expertise and capabilities built over the years across all our businesses, we are setting benchmarks in speed, quality and safety by bringing in leading technologies, professional project management expertise and intense focus on safety & quality, enabling us to deliver excellence to our clients. The business has established itself as a premier contractor in the industrial segment, especially cement and auto sector. 

Currently, we are executing around 20 turnkey EPC projects comprising metros, factories, data centre, townships and residential buildings for a repertoire of clients in sectors such as Metro Rail, Cement, Auto & Auto ancillaries, Metals & Mining, FMCG, Real Estate and Defence, among others. 

POSITION DETAILS: Senior Officer - Admin 

Job Title : 

Senior Officer- Admin 

Grade: 

O3 

SBU: 

KEC-Civil 

Business: 

Civil 

Location: 

Ludhiana 

Date: 

 

Reporting to:  

People Management (Yes/ No): Yes 

Number of Reportees:                                                                                     

 

JOB DUTIES 

Job Summary:  

Senior Officer- Admin 

Key Accountabilities 

Duty Statements 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  • Team Management: Lead and manage the administrative team, including receptionists, office assistants, and other support staff. Provide guidance, mentorship, and support to ensure team effectiveness and cohesion. 

  • Office Operations: Oversee day-to-day office operations, including facilities management, maintenance, security, and procurement of office supplies and equipment. Develop and implement policies and procedures to optimize efficiency and productivity. 

  • Vendor Management: Manage relationships with external vendors, suppliers, and service providers. Negotiate contracts and agreements to ensure cost-effectiveness and quality of services. 

  • Budgeting and Financial Management: Prepare and manage the administrative budget, ensuring prudent allocation of resources and adherence to financial guidelines. Monitor expenses and identify opportunities for cost savings. 

  • Compliance and Regulatory Affairs: Ensure compliance with all relevant laws, regulations, and company policies. Stay updated on changes in regulations and implement necessary measures to maintain compliance. 

  • Event Planning and Coordination: Plan and coordinate company events, meetings, conferences, and other gatherings. Manage logistics, including venue selection, catering, transportation, and accommodations. 

  • Records Management: Develop and maintain efficient systems for document management, filing, and record-keeping. Ensure confidentiality and security of sensitive information. 

  • Communication and Coordination: Serve as a central point of contact for internal and external stakeholders. Facilitate communication between departments and ensure timely dissemination of information. 

 

 

 

 

Skill/ Competencies 

 

 

 

Technical: Planning Skill, Strategic planning and decision makingam Management 

Functional:  PM Software savvy 

Behavioural: Project Planning and Execution, Site Coordination, Supervision and planning 

 

JOB SPECIFICATIONS: 

Years of Experience:  8 To 10 Years 

 

Qualification: Graduation  

 

Special Requirements (If any):    

 

                    

 

 

 

                     

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        DEPT. HEAD                                                                                                                         FUNCTION HEAD