Executive - HR Compliance

External Job Description

Job Purpose:

To ensure full compliance with statutory, labour, and contractor-related regulations by monitoring, auditing, and maintaining accurate documentation. The role is responsible for ensuring timely adherence to all legal requirements and internal compliance standards, while minimizing audit non-conformities.

Key Responsibilities:

• Monitor contractor compliance through regular audits, verification, and documentation checks.
• Ensure all statutory compliances related to factory licensing, labor laws, and contractor management are adhered to.
• Maintain and update compliance dashboards, trackers, and statutory registers.
• Ensure timely submission and closure of compliance requirements such as PF, Gratuity, Bonus, and RC renewals.
• Conduct periodic compliance audits and ensure closure of audit observations within defined timelines.
• Verify and maintain updated contractor records, including P-files and statutory registers.
• Manage all compliance-related correspondence with internal stakeholders and external agencies.
• Ensure vendor and contractor audits are completed without major non-conformities (NCs).
• Prepare and monitor annual compliance calendars and track adherence.
• Generate and present compliance reports, dashboards, and audit summaries to management.
• Follow up regularly with contractors on monthly compliance submissions and corrective actions.
• Draft and submit compliance-related communications, notices, and letters.

Key Skills & Competencies:

• In-depth knowledge of labor laws, statutory compliance, and regulatory frameworks.
• Strong analytical and problem-solving abilities.
• Excellent documentation and record-keeping skills.
• Ability to manage multiple tasks and prioritize effectively.
• Good communication and stakeholder management skills.
• High attention to detail and accuracy in compliance tracking.
• Proficiency in MS Excel, dashboards, and compliance tracking tools.
• Audit handling and follow-up capability.

Qualification & Experience:

• Graduate/Postgraduate in HR, Law, or related field. / MSW/ MBA with labour law, diploma or degree
• 1–5 years of experience in compliance, labor laws, or statutory management.
• Experience in manufacturing or plant environment preferred.
• Familiarity with PF, ESIC, Factory Act, Contract Labour Act, Bonus, Gratuity, etc.

Performance Indicators (KPIs):

• 100% statutory compliance adherence.
• Timely closure of audit observations.
• Zero or minimal major non-conformities in audits.
• Accuracy and completeness of compliance documentation.
• Timely contractor compliance submissions.

Competencies