Assistant Manager - Facility Management, Halol

External Job Description

Key Responsibilities
•Canteen Management
oSupervise vendor selection, menu planning, and quality control.
oMonitor food safety and hygiene standards; ensure compliance with FSSAI norms.
oManage budget, billing, and timely vendor payments.
•Security Management
oOversee deployment of security personnel, CCTV monitoring, and access controls.
oCoordinate periodic security drills and compliance audits.
oLiaise with police and internal stakeholders on incident management and investigations.
•Liaison Activities
oMaintain relationships with local bodies, police stations, and statutory authorities.
oSecure requisite approvals, licenses, and clearances for facility operations.
oAct as point-of-contact for audits, inspections, and community outreach.
•Housekeeping & Facilities
oEnsure daily housekeeping routines in plant, offices, common areas, hostel, and guest houses.
oConduct facility walkthroughs to identify maintenance needs; track closure of work orders.
oManage contracts for housekeeping, pest control, waste management, and landscaping.
•Hostel, Guest House & Travel Management
oSupervise operations of on-site hostel and guest accommodations.
oHandle reservations and logistics for lodging and corporate travel bookings.
oNegotiate with hotels, transport vendors, and travel agents to optimize cost and service.
•Corporate Social Responsibility (CSR)
oCoordinate and implement CSR initiatives in line with company policy.
oLiaise with NGOs, local communities, and internal stakeholders to plan and execute projects.
•Monitor project impact, prepare reports, and ensure compliance with regulatory requirements.
•Continuous Improvement & Quality Initiatives
oLead 5S, Kaizen events, and TQM projects; track implementation and sustainment.
oSupport social audits and uphold CTPAT (Customs-Trade Partnership Against Terrorism) requirements.
oChampion implementation of automation tools (e.g., ERP modules, facility management software) to streamline processes.
•General Administration:
oFacilitate on medical claims, travel reimbursements, etc
oLead and support in events, trainings, new initiatives. 
 

Competencies