Assistant Manager - Administration

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Date: 25 Oct 2024

Location: Ludhiana, PB, IN, 141015

Company: RPG Group

 

 

About RPG Enterprises: 

Mumbai head-quartered RPG Enterprises is one of India's largest industrial conglomerates. With over 15 companies in its fold, the group has a strong presence across core business sectors such as Infrastructure, Tyres, IT, Healthcare, Energy and Plantation to name a few. Established in 1979, RPG Enterprises is one of India’s fastest growing business groups with a turnover of $4 billion. 

 

About KEC International: 

KEC International Limited, headquartered in Mumbai, India, is the flagship company of the RPG Group. A USD 2.1 billion Engineering, Procurement, and Construction (EPC) major, we deliver projects in key infrastructure sectors such as Power Transmission & Distribution, Railways, Civil, Urban Infrastructure, Solar, Smart Infrastructure, Oil & Gas Pipelines, and Cables. 

Our robust and integrated capabilities span the entire EPC value chain from ‘concept to commissioning’. We have successfully executed complex projects across some of the world’s most difficult terrains and conditions, aided by robust engineering, procurement, execution and project management capabilities. We have vast manufacturing footprint extending across India, Dubai, Brazil and Mexico. Our global presence has enabled a robust and agile supply chain that extends across six continents in over 105 countries. 

For over 75 years, we have prided ourselves for our unmatched expertise in EPC, backed by a strong customer-centric approach, quest for world-class quality, and ‘safety-first’ attitude. Integrity in our actions and respect for people, environment and our stakeholders are the cornerstones of our corporate responsibility. Empowered by a mindset driven to outperform and excel, we build infrastructure for the world of tomorrow. 

About Civil & Urban Infrastructure Business: 

KEC’s Civil business focuses on the construction of factories, warehouses, residential buildings, railway stations, metros, and sewage & water treatment plants, and comprises of four verticals –  

A. Infrastructure & Heavy Civil (Metro & Water Projects),  
B. Industrial & Hydrocarbon (Factories) ,  
C. Residential & Public Spaces (Buildings, Commercial Spaces),  
D. Defence (Civil projects in Defence sector).  

We provide professional EPC services in an area dominated either by small unorganized players or by very few large companies. With extensive Civil expertise and capabilities built over the years across all our businesses, we are setting benchmarks in speed, quality and safety by bringing in leading technologies, professional project management expertise and intense focus on safety & quality, enabling us to deliver excellence to our clients. The business has established itself as a premier contractor in the industrial segment, especially cement and auto sector. 

Currently, we are executing around 20 turnkey EPC projects comprising metros, factories, data centre, townships and residential buildings for a repertoire of clients in sectors such as Metro Rail, Cement, Auto & Auto ancillaries, Metals & Mining, FMCG, Real Estate and Defence, among others. 

POSITION DETAILS: Assistant Manager - Administration 

Job Title : 

Assistant Manager -Administration 

Grade: 

M0 

SBU: 

KEC-Civil 

Business: 

Civil 

Location: 

Ludhiana 

Date: 

 

Reporting to:  

People Management (Yes/ No): Yes 

Number of Reportees:                                                                                     

 

JOB DUTIES 

Job Summary:  

Assistant Manager- Administration 

Key Accountabilities 

Duty Statements 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Key Responsibilities: 

1. New Project Mobilization and Setup 

  • Initial Setup: Oversee the setup of new projects in accordance with Standard Operating Procedures (SOPs). 

  • Compliance Support: Provide guidance and support for initial compliance requirements. 

2. Compliance and Support 

  • CSR Promotion: Advocate and promote Corporate Social Responsibility (CSR) activities at project sites. 

  • Stakeholder Engagement: Establish and maintain connections with labor and contractors to address and resolve issues effectively. 

3. Key Initiatives 

  • Awareness Sessions: Conduct educational sessions for labor and contractors on government benefit schemes and amendments. 

4. Auditing and Reporting 

  • Recreational and Benefits Camps: Organize and manage camps for vaccinations, Aadhar registration, digital payments, and government beneficiary cards. 

  • Compliance Audits: Perform monthly compliance audits, prepare gap reports, and guide site administration to address non-compliances. 

  • MIS Reporting: Develop and maintain Management Information Systems (MIS) reports on compliance status, follow-ups, and budget monitoring. 

  • Issue Identification: Identify and highlight potential compliance issues and suggest corrective actions. 

5. Welfare and Facilities Management 

  • Welfare Measures: Ensure that welfare measures, guest house facilities, and labor camps adhere to SOPs and are effectively managed. 

6. Process Improvement and Supervision 

  • SOP Review and Improvement: Review existing SOPs and recommend improvements or modifications. 

  • Digitalization: Support the digitalization of site HR/IR processes and assist the site admin team in implementing various SOPs and welfare measures. 

  • Issue Resolution: Provide guidance and resolve issues faced by the site administration team. 

  • Insurance Coordination: Coordinate with the insurance team for Workers' Compensation (WC) and Group Personal Accident (GPA) claims. 

7. Liaison and Networking 

  • Employee Engagement: Drive initiatives to enhance employee engagement and satisfaction. 

  • Government and Client Relations: Build and maintain effective relationships with government authorities and clients. 

  • Local Community Engagement: Engage with local villagers as needed to ensure smooth site operations and foster positive community relations. 

Qualifications: 

  • Bachelor’s degree in Human Resources, Business Administration, or a related field. 

  • Proven experience in project mobilization, compliance management, and welfare administration. 

  • Strong understanding of government benefit schemes and compliance regulations. 

  • Excellent communication and interpersonal skills. 

  • Ability to work effectively with diverse stakeholders and resolve conflicts. 

  • Proficiency in MS Office and digital HR/IR tools. 

Preferred Skills: 

  • Experience in liaising with government bodies and local communities. 

  • Familiarity with digitalization initiatives and process optimization. 

 

 

 

 

 

Skill/ Competencies 

 

 

 

Technical: Planning Skill, Strategic planning and decision makingam Management 

Functional:  PM Software savvy 

Behavioural: Project Planning and Execution, Site Coordination, Supervision and planning 

 

JOB SPECIFICATIONS: 

Years of Experience:  11 To 13 Years 

 

Qualification: Graduation  

 

Special Requirements (If any):    

 

                    

 

 

 

                     

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        DEPT. HEAD                                                                                                                         FUNCTION HEAD