External Job Description

Facilities Management and Maintenance
•    Responsible for ensuring facilities management, including utility operation and maintenance, for the corporate office as well as company owned or leased residences / guest houses & other properties.
•    Ensure smooth functioning of all communication channels like Telephones, Conference facility etc and focusing on enhancing productivity
•    Ensure proper execution of facility maintenance to ensure proper safety, sanitation, and mechanical functions for all buildings, grounds and equipment
•    Ensure utilities are maintained and there is uninterrupted supply
•    Ensure that housekeeping / maintenance services are in line with agreed quality standards
•    Ensure timely provision of administrative support to new joinees/transferred employees, especially senior management
•    Manage repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, vehicles, painting building, etc.

Vendor Management

•    Liasoning with Government authorities
•    Ensure there is inspection of all completed work in conformance to specification
•    Supplier relationship management for facility related services and projects

Travel Portfolio
•    Liaising with various Airlines w.r.t Group Travel volume based commercials.
•    Finalizing discounts with each airline and ensuring the closure for corporate codes with various empanelled Travel Management Companies.
•    Co-ordinating with airlines for MICE / bulk travel opportunities.
•    Work closely with the Travel & Expense vendor to ensure seamless integration between airlines, TMCs and backend Admin & Accounts teams.
MIS and Documentation

•    Ensure up to date and accurate MIS to assist with the planning of budget. 
•    Provide any report or MIS or analysis as and when required to the Admin Head

Competencies