Executive Secretary to MD

Job Responsibilities-

Administrative Support:

• • • Manage and maintain the MD’s schedule, including appointments, meetings, and travel arrangements.
    • Prepare meeting agendas, take minutes, and follow up on action items.
    • Handle confidential and sensitive information with discretion.
    • Draft, format, and proofread emails, reports, and other documents on behalf of the MD.

Communication and Liaison:

• • • Act as the first point of contact for the MD—screening calls, emails, and visitors.
    • Liaise with internal departments and external stakeholders on behalf of the MD.
    • Ensure timely and effective communication between the MD and company staff.

Document Management:

• • • Maintain organized filing systems (digital and physical) for key documents and records.
    • Track incoming and outgoing correspondence and ensure timely responses.

Travel and Event Coordination:

• • • Arrange domestic and international travel, including flights, accommodations, and itineraries.
    • Assist in the planning and coordination of meetings, conferences, and corporate events.

Office Management Support:

• • • Monitor office supplies and liaise with procurement if required.
    • Support special projects, presentations, and reports as assigned by the MD.

Qualification -
Any Graduate

Technical -  

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of office equipment and CRM tools is a plus

Behavioral -

• • • Excellent organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Professional demeanour, with discretion and confidentiality.
    • High level of attention to detail and accuracy.
    • Ability to work independently and under pressure.