Manager - Administration

Job Description

Role/ Position :    Manager – Admin & Compliances
Department    :    Human Resource – Civil SBU 
Grade/ Level  :    M1 / M2
Reporting to    :    Chief Manager – Admin (Civil SBU)
Location     :     Worli- Mumbai 

About KEC:

KEC International Limited, headquartered in Mumbai, India, is the flagship company of the RPG Group. An Engineering, Procurement, and Construction (EPC) major, we have delivered several iconic infrastructure projects in more than 100 countries. The Company is delivering projects in key sectors such as Power Transmission & Distribution, Railways, Civil, Solar, Smart Infra, and Cables.

We have robust and integrated capabilities spanning the entire spectrum of ‘concept to commissioning’. Our unmatched expertise across EPC is aided by a strong, customer centric approach, quest for world- class quality, and ‘safety-first’ attitude. We have unrivalled expertise in manufacturing and testing, with a footprint extending across India, Dubai, Brazil and Mexico. Our vast global presence has enabled a robust and agile supply chain that extends across six continents. Integrity in our actions and respect for people, environment and all our stakeholders are the cornerstones of our corporate responsibility.

Experienced professionals from 29 diverse nationalities are successfully executing complex projects
across some of the world’s most difficult terrains and local conditions with unparalleled success.

Strengths:
•    Well diversified across businesses and geographies
•    Strong project management and execution capabilities
•    Preferred contractor for ahead of schedule delivery of projects
•    Capabilities to execute projects in difficult terrains and conditions
•    Unparalleled Engineering and Design capabilities
•    Backward integration of operations – Transmission & Distribution, Railways, and Solar
•    Well-integrated global supply chain 

Website: KEC International

Position Summary
The role is responsible for managing end-to-end administration and statutory compliance at project sites, ensuring smooth facility operations, regulatory adherence, and effective coordination with internal teams, vendors, and government authorities.

Key Responsibilities
1. Facility Management & Administration
•    Oversee facility management at Guest House and Labour Colony as per defined SOPs 
•    Ensure high standards of hygiene and maintenance at project sites 
•    Arrange transport facilities for employees and labour 
•    Facilitate training programs organized by HQ 
•    Provide timely administrative support to project teams 

2. Statutory Compliance Management
•    Ensure 100% compliance with all project-related statutory requirements: 
o    Wages disbursement through bank 
o    Adherence to SOPs for compliance and bill clearance formats 
o    PF details submission by 10th of every month 
o    ESIC registration on deployment day and monthly contribution tracking (where applicable) 
o    Monthly IR clearance from client with proper documentation 
•    Identify compliance gaps and ensure closure within 7 days 
•    Ensure implementation of BOCW facilities as per government guidelines 

3. Reporting & Coordination
•    Monitor employee attendance and report prolonged absences (>5 days) to HQ 
•    Share regular reports with HO, including: 
o    Time & attendance reports (employees and vendors) 
o    Monthly compliance reports 
o    LT meet data and other periodic updates 

4. Stakeholder Management
•    Act as a key liaison between Project Head, HR, Administration, Vendors, Client Representatives, and Government Authorities 
•    Ensure smooth coordination between site operations and Head Office requirements 
•    Manage expectations of internal and external stakeholders through timely communication and issue resolution 
•    Support resolution of operational, workforce, and compliance-related escalations at site level 
•    Build and maintain strong working relationships with client and regulatory stakeholders to ensure project continuity

5. Licensing & Liaisoning
•    Ensure timely renewal of: 
o    Labour License 
o    BOCW registration 
o    WC/CAR policies 
•    Liaise effectively with relevant government authorities 

6. Site Monitoring & Audits
•    Conduct periodic site rounds to: 
o    Verify gate pass systems 
o    Monitor wage disbursement practices 
•    Conduct regular inspections of labour camps and maintain records 

7. Organizational Values
•    Demonstrate and promote RPG Values & Capabilities at site
Qualifications & Experience
•    Educational Qualification: Bachelor’s Degree along with MBA / MMS or equivalent, with specialization in Human Resources 
•    Experience: 10–12 years of relevant experience, preferably in the Civil Construction / Infrastructure / EPC industry